Senior Programme Assistant (maternity replacement)

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  • Добавленно: 04.02.2019

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Agency: OSCE
Deadline: 18 February 2019 г.
Location: Bishkek
Organization Name: OSCE Programme Office in Bishkek
Grade: G6
Closing Date of application: 18-02-2019
Vacancy No.: VNKYRG00937
The Senior Programme Assistant focuses on Penitentiary System activities and provides clerical, administrative and programmatic assistance to the Human Dimension (HD) under the direct supervision the Rule of Law Officer (RoLO) and indirectly by the Head of the HD.
The Senior Programme Assistant performs a variety of information gathering, monitoring, technical and administrative services including: collects information from records and reports and prepares periodic and ad hoc reports on programme and project activities; prepares control plans for the monitoring of programme and project implementation; contributes to the preparation of background information and of reports, project documents and submissions to local and national governments; evaluates and reports on projects, specifying results and lessons learned; and provides guidance on operational issues. This is a maternity replacement vacancy for period till 31 December, 2019.
Tasks and Responsibilities
The incumbent has a particular focus on penitentiary reform activities and under the direct supervision of the RoLO will perform the following duties:
Collecting, registering, reporting and maintaining information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of specific HD projects, including project formulation and provision of functional support to project implementation; in coordination with partners for implementation assesses program implementation and other related issues; report regularly to the immediate supervisor, prepare various written outputs, draft background and briefing papers;
Monitoring and reporting on penitentiary system-related legislation and developments, particularly at the national and local levels, using various sources of information such as: official documents, newswires and mass media, reports by NGOs and other experts, reports by other international organizations and diplomatic missions, other sources;
Drafting, preparing, implementing, monitoring and evaluating projects, budgets, financial and narrative reports related to the penitentiary reform activities of the Programme Office in Bishkek (POiB). Assisting in the identification of national and international experts and other partners; arranging the logistical aspects related to the organization of events. Provide interpretation and translation when required/ Maintains the relevant documentation and filing system;
Contributing to briefing, training and other reports related to the missions activities (Spot Reports, Background Reports, periodical Activity Reports, other reports as assigned), as well as talking points and speeches for the Head of POiB, Deputy Head of POiB, Head of the HD, RoLO or other POiB staff. Drafting press releases and other public relations material related to the work of the Human Dimension. Attending seminars/roundtables and other events organized by state institutions, NGOs and other partner organizations, and preparing relevant memos to keep the office informed;
Maintaining regular correspondence and working relations with state institutions (in particular State Service for Execution of the Punishment (SSEP), National Human Rights Institutions, the judiciary, the central and local governments, law enforcement bodies and the parliament), international and national non-governmental organizations, human rights defenders, and other diplomatic missions. Arranges meetings for RoLO, and/or other Human Dimension staff with officials, representatives of the international organizations and NGOs;
Assisting and maintaining regular working relations with OSCE institutions (Secretariat, Office for Democratic Institutions and Human Rights/ODIHR, Office of the High Commissioner on National Minorities etc.) in the implementation of penitentiary reform activities and/or inquiries related to Kyrgyzstan and during country visits by delegations;
Accompanies the RoLO, and/or other HD staff on regular field visits and participate fully in subsequent discussions, decision making, and follow up action as/when required. Prepares drafts and notes for RoLO and/or the Head of HD on specific issues and topics as and when requested;
Performs other related duties on cross-dimensional issues;
Performing other duties as assigned
For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https: //www.osce.org/programme-office-in-bishkek.
Necessary Qualifications
Completed secondary school education;
Minimum six years of relevant work experience;
Computer literate with practical experience with Microsoft Office packages;
Excellent verbal and written communication skills in English, Russian and local languages.
Required competencies
Core values
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organizations core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Core competencies
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package:  Monthly remuneration, subject to social security deductions is 946.66 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply:  If you wish to apply for this position, please use the OSCEs online application link found under https: //jobs.osce.org/vacancies/senior-programme-assistant-maternity-replacement-vnkyrg00937
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

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